The public can request access to the administrative records of the Administrative Office of the Courts through an Open Records Policy adopted by the Supreme Court of Kentucky in 2017.
This is the first Open Records Policy for the AOC, the operations arm of the court system.
“Transparency and accountability are bedrock principles in maintaining trust in state government,” Chief Justice of Kentucky John D. Minton Jr. said. “While the Judicial Branch has long complied with the spirit of the Open Records Act, it was time to formalize our commitment into written policy.”
The policy is in the form of an Administrative Procedure of the Kentucky Court of Justice, which carries the weight of law under the state Constitution.
AOC Records May Be Requested
The Open Records Policy applies to documents, papers, discs, recordings, or other documentation, regardless of physical form or characteristics, created, received, or maintained by the AOC pertaining to the administration of the Court of Justice and not associated with any particular court case or cases. “Administrative records” do not include case records or compiled information.
How to Request Court Case Records
Court case records have always been considered public record unless made confidential by statute or ordered to be sealed by a judge. Therefore, the Open Records Policy for the AOC does not apply to records of the Supreme Court, Court of Appeals, Circuit Court or District Court.
To access court case records:
District Court and Circuit Court: Available from the Office of Circuit Court Clerk in each of the 120 counties
Kentucky Court of Appeals: Available from the Clerk of the Kentucky Court of Appeals, 502-573-7920
Supreme Court of Kentucky: Available from the Clerk of the Supreme Court, 502-564-5444
Criminal Record Reports
An individual’s statewide Kentucky criminal record report may be requested here.
How to Submit an Open Records Request
The Open Records Policy (see Section 6) describes how to submit an open records request to the AOC’s records custodian. Requests can be emailed to firstname.lastname@example.org. The AOC will respond within three business days regarding its decision to comply with or deny the request.